Mayor Hopkins opened the meeting at 7:00 p.m. at Village Hall, and led the Pledge of Allegiance. He also asked for a moment of silence for Ardis Prindle, who passed away recently.
Roll call: M. Hura, J. Rogers, P. Campbell, W. Hawkins, and L. Schilling.
Others present: Clerk- Treasurer Betsy Woolf, Assistant Clerk Mary Pallone, Police Chief Harry Buchert, Village Solicitor David Benjamin, Village Administrator Ed Trego, Village Engineer Rich Iafelice, and several village and township residents.
M. Hura moved to excuse C. Hummel. J. Rogers second. All ayes on roll call.
2005 committees were presented in the council packets.
Mayors report: The mayor met with Jerry Carlton. He will take over the 3rd floor of the old school by May 1st, 2005.
He attended the annual breakfast for the Portage County Tobacco Prevention Coalition.
Concern about individuals tapping trees in the Village. Mr. Krys responded to the letter sent to him and the residents of the Village and wanted permission to tap the sugar maple trees located at the reservoir and other trees near the old Township Hall. M. Hura stated he would talk to Mr. Krys and let him know that council did not have a problem with him tapping trees.
Mr. Krys is also the Scout leader of the Boy Scout Troup at St. Joe's. The Eagle scouts are looking for projects in the Village. The mayor stated that he has many saplings growing that they can dig up and plant along the park trail.
Clerk's Report: Betsy reported the revenue and expenses for January. She also stated that the annual financial statement for 2004 is complete and in the clerk's office. A legal notice was placed in the Record Courier, as required by the ORC stating such.
Approval of Minutes of January 18th, 2005. M. Hura moved to bring to the floor, with a second from J. Rogers. All ayes on roll call. M. Hura motioned to approve as submitted. J. Rogers second. All ayes on vote.
Approval of minutes of the Emergency Council Meeting of Saturday, January 29th, 2005. M. Hura made a motion to bring to floor, second from J. Rogers. All ayes on vote. Motion to approve as submitted was made by M. Hura with a second from J. Rogers. All ayes on roll call.
Bills of Resolution and Addendum: Motion to bring to floor made by L. Schilling and seconded by W. Hawkins. All ayes on vote. Motion to approve as submitted was made by J. Rogers and seconded by M. Hura. All ayes on vote.
Ordinance 2004-35 AN ORDINANCE IMPLEMENTING SECTIONS 3735.65 THROUGH 3735.70 OF THE OHIO REVISED CODE ESTABLISHING AND DESCRIBING THE BOUNDARIES OF THE MANTUA VILLAGE COMMUNITY REINVESTMENT AREA IN MANTUA VILLAGE OHIO AND DESIGNATING A HOUSING OFFICER TO ADMINISTER THE PROGRAM AND CREATING A COMMUNITY REINVESTMENT HOUSING COUNCIL AND A TAX INCENTIVE REVIEW COUNCIL. 3rd Reading. Motion to bring to floor made by J. Rogers, second by L. Schilling. All ayes on vote. Motion to pass on the 3rd and final reading made by J. Rogers, second by M. Hura. All ayes on roll call.
Ordinance 2005-6 AN ORDINANCE ADOPTING RULES OF VILLAGE COUNCIL. Motion to bring to floor made by L. Schilling, second by P. Campbell. All ayes on vote. The clerk noted that this ordinance is in following Roberts Rules of Order. Motion to pass made by M. Hura, second from J. Rogers. All ayes.
Ordinance 2005-7 AN ORDINANCE FOR THE ADOPTION OF THE 2005 CALENDAR. Motion to bring to floor made by L. Schilling, second from P. Campbell. All ayes on vote. This ordinance sets the meeting dates for Council for the year. A motion to pass was made by M. Hura, second from L. Schilling. All ayes on roll call.
RESOLUTION 2005-8 A RESOLUTION AUTHORIZING THE CLERK-TREASURER TO MAKE A FUND BALANCE ADJUSTMENT TO THE GENERAL FUND OF $251.32 TO BALANCE OUT CALENDAR YEAR, 2004. A motion to bring to floor made by M. Hura, second from J. Rogers. All ayes on vote. The clerk explained that the bank showed the $251.32 from 2004, but the UAN system did not. She called the State Auditor's office and they suggested she make the fund adjustment and move on. Motion to approve was made by L. Schilling and a second from J. Rogers. All ayes on vote.
M. Hura moved to accept all committee reports. J. Rogers second. All ayes on vote. All committee and financial reports are on file in the clerk's office.
Fred Cash with CT Consultants gave a brief overview on a number of projects that are closing in the Village. CT negotiated a settlement with the Williamson Company along with Enertech concerning the generator and electrical problems. They hope to be able to tie up all loose ends in the next couple of weeks. Fred feels they have reached an equitable settlement with the booster station on Reservoir Drive and on Franklin Avenue. There are a few issues still open in regard to the fluctuation of the power grid and with some electrical functions.
Fred stated that Village Administrator Trego still has concerns about some surface repairs to be done on SR44. As well as waiting for warmer weather to be able to address these issues, they are also working on a final reconciliation change order.
The work on Reservoir Drive is basically completed. CT has given notice to the contractor to make repairs to the deteriorating pavement. CT is withholding payment until repaired. Rich Iafelice stated that Jeff Gordon is now the contact person that CT is working with at the new Crestwood School. Rich also reported that he has a "to do" list with Ed concerning the proposed legislation involving storm water management and erosion sediment control.
Rich said he has spoken to Tom Perkins, Ohio Well Drilling, and expects a report on the well testing. He hopes to set up a meeting with Ed, the Mayor and Harold Huff to come up with an agreement so that any type of improvement that is undertaken to accommodate their well-water needs from the Village is at their expense from planning, design, and through construction, so there is no out-of-pocket expense from the Village expecting reimbursement from the county.
E. Trego - In regard to the booster station, in mediation, one issue was the electrical power grid. Ohio Edison has been very cooperative. They mobilized a crew that went out with infra-red cameras to Aurora and Hiram. They detected approximately 10 hot-spots. The Village needs to invest in in-line reactors and the installation at an approximate cost of $1500.00 in parts in addition to the labor cost. He also stated that we are now awaiting the "as built" paperwork from Northeast Ohio Trenching from the booster station, the new school. as well as Franklin St. and Reservoir Drive. Ed is asking for council's okay to move ahead with Spring Cleanup in the Village on May 7th. He spoke with Ralph Gregory, and wants to redirect the storm waters to our own right=of-way, keeping it off private property. He will be attending a Portage County All Hazards Mitigation Plan, a Federal program on the Homeland Security. The Village will not be receiving any state of federal funds to help with the storm damage we had last month. The county did not meet the requirements necessary to obtain any help. Ed, Rich and David Benjamin discussed the dedication to the new school. Rich stated that he would discuss this with Jeff Gordon.
H. Buchert - Harry stated that he will be opening bids for the new police cruiser at noon on Monday, February 21st, 2005 at Village Hall.
D. Benjamin - Advised of recent traffic court cases.
J. Rogers - Planning Committee is meeting February16th. The Rotary Variety Show is raising money for the clock fund for the Village. They would like to talk with the Mayor to decide where to site the clock.
The mayor stated that he spoke with Harold Ullman for the paving of the Soap Box Derby hill. The hill will be paved from Herald Street down to the water building on East High Street, with materials and labor donated.
M. Hura motioned to adjourn at 7:47 p.m. with a second from J. Rogers. All ayes on roll call.
Mayor Claude E. Hopkins
Clerk-Treasurer Betsy M. Woolf