Village of Mantua
Regular Council Meeting
July 20, 2010
Mayor Hawkins called the meeting to order at 7:01 p.m. & led the pledge of Allegiance.
Roll Call: Donna Hawkins, Linda Clark, Linda Schilling, Marty Hura, Ben Prescott, Roger Hawkins, Giles Seith.
Others Present: Clerk-Treasurer Jenny August, Asst. Clerk Susan Skrovan, Village Solicitor Michele Stuck, Police Chief Harry Buchert, Village Administrator Ed Trego, Rich Iafelice, Engineer with C.T. Consultants.
Public: Bill & Patsi Gast, John Clark, Norm Erickson, Pearl Campbell, Randy & Lauren Weaver, Kelly Baird, Deb Kreinbrook, Jeff Wisniewski.
Minutes: Motion to approve the regular meeting minutes of June 15, 2010 made by B. Prescott with a second from L. Schilling. All ayes on vote. Motion to approve the public hearing minutes of June 10, 2010 made by L. Schilling with a second from L. Clark. All ayes on vote. Motion to approve the public hearing minutes of June 15, 2010 made by L. Schilling with a second from M. Hura. All ayes on vote.
Mayors Report: Donna reported a busy month. She met with the Regional Director for the Governor’s office, Chris Supples, regarding serious Village concerns. The State has no real way to help us but together, they did come up with a few good ideas that Donna plans to work on. She also met with a rural community assistance officer, the information she has been putting together she plans to bring to the Finance Committee for their consideration. The Portage Parks Committee held their 2nd annual Triathlon which brought more than 200 participants to our Village. It was a tremendous success. Donna thanked the Downtown Mantua Revitalization Committee for a fabulous and much enjoyed Art on the Hill. She also thanked the Rotary Club for the Farmer’s Market and wished them great success, as they are now open every Saturday.
The Mayor commented that her family supports many of the fine businesses in our Village. The reason she is mentioning this is that she would encourage and challenge all of us to help support our local businesses. More than ever, it becomes imperative that during this tough economic climate, we keep as many local businesses as possible here.
Donna attended a meeting of the Friends of the Crooked River, it is vital to our Village that we capitalize on one of our largest and greatest assets, that being the Cuyahoga River. By promoting our river, we encourage eco tourism that will bring visitors to our community and as a result, customers to our businesses. Donna was so accustomed to hearing that what Mantua was known for, was the 25 mph speed trap that when one person started to speak of Mantua, she was ready for the usual response. She was pleasantly surprised when she was told, Mantua is where you have great canoeing and she began telling them all about our trails, etc. Lets all work together toward encouraging that mindset and perception.
Finance Report: Jenny reported that after the June meeting, she realized how important it is to get the meeting minutes to our Webmaster as quickly as possible for posting to our website. She has emailed all approved Finance and Council meeting minutes and our website has been completely brought up to date. Jenny plans to make this a priority to keep those residents unable to attend our meetings, up to date on Village happenings.
We are still waiting to hear from Kevin Poland regarding the Cemetery Trust fund and our expenditure requests. We requested having the Mausoleum tuck-pointed, some tree maintenance and several small tools such as a new weed eater and mulch kit. Jenny plans to notify the Cemetery Board and Ed as soon as she hears anything from Kevin.
Our checkbook balance at the end of June: $ 328,051.00 Revenues for June (including the $50,000 grant check): $ 173,619.00 Expenses for June including payroll: $ 76,200.00 Expenses including payroll and the OWDA payment: $ 293,453.00 The Cash Summary shows that no adjustments were made.
Reconciliation of the Water-Sewer department receipts and the UAN receipts matched.
Reconciliation of the Municipal Income Tax receipts and the UAN receipts also matched. The June bank reconciliation went well with one adjusting factor of $425.15. Someone was given their paycheck a day early because they were going on vacation, and the bank cashed it, even though they should not have.
Motion to approve the financial reports: bank statements, fund status, reconciliation, revenue & expenses reports, cash summary report, made by L. Schilling with a second from B. Prescott. All ayes on vote.
Bills of Resolution:
Motion to approve the Bills of Resolution with addendum for July omitting C.T. bills made by L. Schilling with a second from B Prescott. Marty thought Council was going to amend the bills of resolution and remove the Portage County Hazmat bill that we split with the Fire Department until we find out if we have to pay it. Jenny said we would remove line 18 of the addendum list. Giles said according to Kay Ziska, Clerk for the Fire Department, the Village has not been paying it. Mayor Hawkins said according to John Barber, the Village has not been paying it. Jenny said Sue ran a report from the UAN that showed we paid half of this bill every year. Marty said even if we are supposed to pay part of this bill, it should only be a third. Donna said it is per capita. Giles said this is the bill for the Village; the other two subdivisions have their own bill. What was said at the Fireboard meeting was that in the past, the Fire Department has paid the whole thing. Harry said we checked our records and we have been paying half each year. Giles said that maybe we should not have been. Council would like to omit line 18 for the Hazmat bill until it can be researched further. Marty asked about the wages for the Cemetery for June on line 108 of $2,033.00, he thought this was high. Linda Schilling said it was 93.5 hours according to her sheet. Ed said it was probably the carry-over from May for Memorial Day. Linda Schilling asked about the C.T. bills, did we just forget to pay them. Jenny said no, we do not receive them on a regular schedule, most of the time we get the C.T. invoice after the Council meeting for the previous month. We may have had two at once because last month’s Council meeting was early. The invoice for July we would not get until August. Linda Schilling also questioned the F & S bill for $422.00 and asked what truck that was. Jenny said that was for the Toro. Ed said it is used in the Cemetery.
Regarding our workers’ compensation third party administrator, Comp Management, Ed and Harry as department heads need to have the new packet information or a contact person. Jenny said anyone in the Ohio Municipal League who had Gates McDonald was supposed to go to Comp Management but we have not yet received any packets.
Motion to approve the amendment to the addendum made by L. Schilling with a second from B. Prescott. All ayes on vote.
Motion to approve the Bills of Resolution with addendum as amended omitting C.T made by L. Schilling with a second from M. Hura. All ayes on vote.
Motion to approve the Bills of Resolution with addendum as amended with C.T. made by L. Schilling with a second from M Hura. B. Prescott abstained, all other ayes on vote.
ORDINANCE 2010-16: AN ORDINANCE FORMALIZING THE USE OF A PORTION OF THE GERALD BUCHERT PARK LODGE BY THE AMERICAN LEGION POST 193. TABLED AT 2nd READING.
ORDINANCE 2010-24: AN ORDINANCE REPEALING EXISTING CHAPTER 151 OF THE CODIFIED ORDINANCES OF THE VILLAGE OF MANTUA, REPEALING ORDINANCE NUMBER 2001-49 BY WHICH WAS ENACTED THE PREVIOUS VERSION OF THE “VILLAGE OF MANTUA PERSONNEL HANDBOOK”, AND ALL SUBSEQUENT ORDINANCES AMENDING THAT DOCUMENT, AND ADOPTING THE DOCUMENT ENTITLED “VILLAGE OF MANTUA, PORTAGE COUNTY, OHIO EMPLOYEE HANDBOOK”. 2nd READING. Harry informed Council there are a couple sections that need amended. Section 4.4, we need to cross out “Full-time” from the beginning of that sentence. In Section 4.1, remove “ten (10) eight (8) hour days” and make it a “two-week period”. Motion to amend made by L. Schilling with a second from M. Hura. All ayes on vote. Harry said it would need amended again to list the new workers comp management team.
RESOLUTION 2010-27: A RESOLUTION REQUESTING AND AUTHORIZING THE PORTAGE COUNTY BOARD OF ELECTIONS TO PLACE UPON THE VILLAGE OF MANTUA BALLOT AT THE GENERAL ELECTION OF NOVEMBER 2, 2010, THE QUESTION OF WHETHER ORDINANCE 2010-14, INCREASING THE VILLAGE OF MANTUA INCOME TAX TO TWO PER CENT (2%), AND THE CREDIT FOR TAXES PAID TO OTHER MUNICIPALITIES TO THREE-QUARTERS OF ONE PER CENT (0.75%), SHALL BE APPROVED IN ACCORDANCE WITH OHIO REVISED CODE SECTION 718.01, AND DECLARING AN EMERGENCY. Motion to suspend the rules made by B. Prescott with a second from L. Schilling. L. Clark – no, R. Hawkins – no, all other ayes on vote. Michele said Council needs a three-fourths vote to suspend the rules, you do not have that; you have a two-thirds vote, so it is at 1st reading.
RESOLUTION 2010-28: A RESOLUTION FINDING THE BID OF _____________ FOR THE EXCLUSIVE PROVISION OF RESIDENTIAL REFUSE COLLECTION SERVICES, AND COMMERCIAL REFUSE COLLECTION SERVICES ON AN OPT-IN BASIS, TO BE THE LOWEST AND BEST BID SUBMITTED AND DECLARING AN EMERGENCY. Motion to suspend the rules made by B. Prescott with a second from L. Schilling. All ayes on vote. Motion to approve made by L. Schilling with a second from B. Prescott. Linda Schilling asked who is covered, does every household get a bill. Michele said every resident who has trash service would have to be with whatever collection company that is chosen and voted on. If a person takes their one bag of trash to work and dumps it or they generate no pickup trash, then they do not have to contract with any company. Linda Schilling said so if there is no trash to the curb, they are not being billed. Michele said the company will not be billing everyone only by virtue of living in Mantua Village, but only the company chosen can bill. Linda Clark said that as long as you do not have a trash carrier now that picks up, you have no trash now. Jenny asked if the trash carrier would be sending letters out so they know who is a client and who is not. Michele felt that would fall to the Village and after one is chosen, Council can discuss this further. The contract does say that the company will be doing the billing, not the Village. Linda Schilling said say that she has Sunburst and does not want to do this; she could call J & J and cancel. Jenny said you cannot have Sunburst. Michele said if this passes the vote in November, you cannot have Sunburst or anyone else. Giles asked to clarify the fees shown on the spreadsheet, are these prices for the entire year. Jenny said no, the first year it will be billed quarterly. Giles also wanted to know who is a senior citizen, anyone 50 and older has an AARP card. Mr. Johnson with J & J Refuse clarified that anyone 65 years old or older is considered a senior citizen. Linda Schilling understood that the Village would be getting dumpsters at no charge; the residents would be paying for it, is that right. You do not want an income tax but the residents will be paying to pickup our trash. Jenny said it might just be a benefit they are giving to the Village. Randy Weaver said we pay it either way, in our taxes. Jenny said she called J & J and their discount is good, she figured she would save about $25.00 a quarter. Giles asked who determines the fuel charge. Mr. Johnson said the DOE/EIA determines the fuel charge based on an average across the country. The contract says if fuel goes above $3.00 per gallon. Mr. Johnson said this practice is commonplace; it is the National Highway rate. J & J’s Twinsburg plant would service the Village if they were awarded the bid. Linda Schilling asked what size the bags are. The bags are 30 gallon and a thick mil. Roger Hawkins asked how difficult would it be for a resident to switch from one type of pickup to another. Mr. Johnson said they would just have to contact customer service; but changes are usually made quarterly. Linda Clark asked if we should explain the bulk pickup for large items. A resident would call a day or two ahead; if you are on the prepaid bags, they will charge you. A refrigerator with Freon would cost $50-75.00. Chairs or couches are $5, $7 or $10.00.
For everyone else, they would be allowed a once per month pickup for one bulk item @ no charge. Pearl Campbell said she does not put out a bag every week, maybe only once a month. Would she be charged every week regardless? Mr. Johnson said no, the bags are prepaid. Bags can be mailed or delivered by our route supervisor if there is no pickup site set up in the Village. Ben said the Finance Committee recommended J & J Refuse. Council decided to approve the contract without the fuel surcharge. All ayes on vote.
RESOLUTION 2010-29: A RESOLUTION AUTHORIZING THE MAYOR AND CLERK-TREASURER TO ENTER INTO AN AGREEMENT WITH J & J REFUSE FOR THE EXCLUSIVE PROVISION OF RESIDENTIAL REFUSE COLLECTION SERVICES, AND COMMERCIAL REFUSE COLLECTION SERVICES ON AN OPT-IN BASIS. This would be without the fuel surcharge. Motion to suspend the rules made by L. Schilling with a second from B. Prescott. All ayes on vote. Motion to approve made by L. Schilling with a second from B. Prescott. Giles asked what happens if it does not pass. Ben said we would rescind the resolution. Giles said so this really does not go into effect until the first of the year. Michele said correct and explained that Resolution 2010-29 would be the one the voters will be voting on to authorize the Mayor and Clerk-Treasurer to enter into the agreement. Ben said this is just to get it to the ballot. All ayes on vote.
RESOLUTION 2010-30: A RESOLUTION REQUESTING AND AUTHORIZING THE PORTAGE COUNTY BOARD OF ELECTIONS TO PLACE UPON THE VILLAGE OF MANTUA BALLOT AT THE GENERAL ELECTION OF NOVEMBER 2, 2010, THE QUESTION OF WHETHER A CONTRACT SHALL BE EXECUTED WITH J & J REFUSE FOR THE GRANTING OF AN EXCLUSIVE FRANCHISE FOR RESIDENTIAL REFUSE COLLECTION, AND OPTIONALLY, COMMERCIAL REFUSE COLLECTION, AND DECLARING AN EMERGENCY. Motion to suspend the rules made by L. Schilling with a second from B. Prescott. All ayes on vote. Motion to approve made by L. Schilling with a second from B. Prescott. Michele said this resolution just has the ballot language on it and goes to the Board of Election. All ayes on vote.
RESOLUTION 2010-31: A RESOLUTION AUTHORIZING THE CLERK-TREASURER TO ADVANCE FUNDS FROM THE GENERAL FUND TO THE WATER DEBT SERVICE FUND FOR THE SEMI-ANNUAL OWDA PAYMENT AND DECLARING AN EMERGENCY. Motion to suspend the rules made by L. Schilling with a second from B. Prescott. All ayes on vote. Motion to approve made by L. Schilling with a second from B. Prescott. All ayes on vote.
ORDINANCE 2010-32: AN ORDINANCE APPROVING THE RECODIFICATION, EDITING AND INCLUSION OF CERTAIN ORDINANCES AS PARTS OF THE VARIOUS COMPONENT CODES OF THE CODIFIED ORDINANCES OF MANTUA, OHIO AND DECLARING AN EMERGENCY. Motion to suspend the rules made by L. Schilling with a second from B. Prescott. All ayes on vote. Motion to approve made by L. Schilling with a second from B. Prescott. All ayes on vote.
RESOLUTION 2010-33: A RESOLUTION AUTHORIZING CERTAIN ADJUSTMENTS TO THE 2010 APPROPRIATIONS AND DECLARING AN EMERGENCY. Motion to suspend the rules made by B. Prescott with a second from M. Hura. All ayes on vote. Motion to approve made by L. Schilling with a second from B. Prescott. Harry asked to amend it from $2,000 to $3,000. The new total would be $6,000, which we do have. Motion to approve the amendment made by B. Prescott with a second from L. Schilling. All ayes on vote. Motion to approve as amended made by B. Prescott with a second from L. Schilling. All ayes on vote.
Committee Reports: Police Chief, Harry Buchert had nothing to report.
Village Administrator, Ed Trego, had been absent at the last Service meeting, wanted to discuss the electrical charges at the old water building. The electric meter has been changed out and he wondered if anyone had contacted Ohio Edison to have that done or did they do it on their own. Linda Schilling said the Potato Festival did not. Jenny said she was asked to check into it but Ohio Edison said it was already on their list to be done but gave no timeframe as to when it would happen. Marty had her call them maybe two months ago to see when it was scheduled. Ed noticed on our last month’s bill that we have a new meter. Marty asked how we would know. Ed said it shows on your bill. Ed cautioned anyone about changing out things. He had an electrician come out months ago to look at the three phase. Before doing something like this, really look at what you are paying on your bill. Usually all the work on the pole you get charged for, it is not free. Linda Schilling said yes it is. Linda said her husband met with a man from Ohio Edison and asked what the procedure would be to get rid of the three phase from the building. His statement was that all the stuff would be taken down from the poles to the building at their cost, not the Villages cost. Anything inside the building, the cost would be on whoever has the building. She talked with Marty about that and it would be split between the Parks and Potato Festival. Ed would caution Council again to have everything in writing and encourage anyone involved to look at the past usage on the bills. On the older stuff, the only component you pay for is Ohio Edison, the newer stuff you have two components, one is Edison, the other is First Energy.
Rich Iafelice, Engineer with C.T. Consultants reminded Council that the third extension request for the Franklin/Regan Street project is the end of this month. Without a plan of attack, it may be difficult to be granted another extension. They are looking at valve operations and the costs associated with them. This project and the Glacial Esker have deadlines of the end of this year. Council needs to make some decisions.
Shade Tree: Linda Clark had nothing to report.
Service: Linda Schilling reported they talked about many things but especially about the benches at the water plant. They had the idea of area businesses adopting a bench to put along Main Street and putting some down at the park as well. The Potato Festival is willing to pay for the boards and bolts to repair the benches. Ben said they should just move along with it. Ed wanted to clarify that the benches would remain the Village property; the businesses would be maintaining them. No signs would be allowed on them unless they complied with our zoning. There are 24 benches not being used now. Roger added if they do decide to place signs on them, they should all be the same size, uniform.
Motion to allow Linda Schilling and the Potato Festival to move along with the bench project made by B. Prescott with a second from M. Hura. L. Schilling abstained, all other ayes on vote.
Linda Schilling also wanted to comment on the three phase at the old water building. If we are not using it and it is costing us 40 times what it should, we should get rid of it.
Motion to allow Linda Schilling to move ahead with bids for electric changes at the old water building made by B. Prescott with a second from L. Clark. L. Schilling abstained, all other ayes on vote.
Linda Schilling announced the evaluations would be due in October. She will put them in committee members’ mailboxes. She added there is use by others of the electric at the Potato Festival building. Linda received a call that the Art on the Hill used the Potato Festival building for electric. Since the Potato Festival leases that building, she felt it would be a courtesy to them to notify them if the electric is going to be used by others and asked Ed if there was a way to install a switch. Ed said he could contact his electrician to have that done. Council told Linda to add the cost of a switch into the bid.
Mayor Hawkins wanted to address Linda’s concern; it was not Art on the Hill that used the electric on July 10. The Portage County triathlon needed electric for their counter.
Donna tried to reach someone at our service department but was unable to do that so she contacted our police officer, Dan Forman, who came down and with a key accessed the electric in the building and plugged it in. Donna said Dan secured the door and was very specific in not allowing anyone to come into the building. So yes, the electric was used for a very short time out of the building owned by the Village of Mantua. Donna suggested that when the electrician is quoting on the work, he look into an outside electrical outlet that could be locked. Linda Schilling said the Potato Festival still has the lease on the building. The Mayor said it is still the Village property. Linda said the fact of the matter is that if Dan was not there and the police department gave the key out, anybody could have gone in there. Donna said they made certain that did not happen. Linda would ask the police department to notify her if someone is taking the key so they know who is in there and what they are doing. Ben would ask the Portage Park District to communicate with us when they are coming down so we can prevent this in the future. Linda Clark asked if we supplied security for that race. Donna said minimal, we had one officer on duty that day. Harry said it was one regular road officer, no additional security was provided. The Park District had delayed notifying us of this event and that has since been addressed with their director. Marty asked why they could not use the electric at the pavilion. Donna said the pavilion was too far away, we tried everything, even an extension cord but that was found to be too hazardous. Linda Clark heard they also used the American Legion building restrooms and left it dirty; they do not get charged and wasn’t sure they were on the schedule. Jenny said they did use it and left it a mess; they were on the schedule. Linda Schilling asked if they left a deposit. Sue said the Park District has never been charged for the triathlon. The Mayor said it is something to address next year. Ben said do not charge them but ask them to make sure and clean up.
Parks: Marty reported that Dick Krzys is presenting plans to the building department for permits for the observation decks. He reminded everyone that time is running out for Mantua Matters articles to be in to Diane.
Planning: Mayor Donna Hawkins reported they are working on a number of items. Following some lively discussion, they wished to form a new ad hoc committee, the Special Event Exploration Committee and asked for a motion by Council to allow them to form this committee.
Motion to allow for the formation of the Special Event Exploration Committee made by B. Prescott with a second from R. Hawkins. All ayes on vote.
Finance: Ben said we are still having problems getting gas and mileage receipts in from the departments. He asked department heads to keep on top of it.
BZA: Roger said there was one zoning hearing for a porch; it was approved. The Boy Scouts had done a lot in our Village and he thought we should do something for them. He asked if anyone would like to donate to the Boy Scouts upcoming picnic, he plans to donate and would make sure it gets to them. Linda Schilling asked Roger if he knew when the sign would be finished. Roger said he was going to get all the projects listed and get a timeline to bring a report to Council. Ben said the Signtist was doing the signs. Linda Schilling said the signs are done. Donna said she has a call into Jason Sage.
Safety: Giles said their big project; the siren is now attached to the tower. The Chief, Tim Benner, Bill Zoller, F & S Automotive and himself helped to complete this project. All events around town have gone off smoothly.
Giles also reported on the Mantua-Shalersville Fire Department. Their new squad is now totally in service. The bus and one squad will probably be going. Harry added the siren will be set off once a month and eventually will be automatic. Marty asked that Harry send information to Diane about that for Mantua Matters.
Giles said there would be no Safety meeting for this month due to members going on vacation and nothing to discuss. Linda Clark spoke with the Chief regarding a 35 mph speed sign heading north out of town that was missing and asked if he checked into it.
Harry made notification to the service department advising them about a school sign put up and the 35 mph sign taken down. It looks like ODOT came in and changed it. Marty added that the 25 mph sign coming in from the south is not reflective at all.
Public: Norm Erickson wanted to comment on the May discussion by Linda Clark regarding the overtime. He felt her question was addressed with disrespect. Now Norm was asking what the status is of overtime in this Village. Mayor Hawkins responded that the use of overtime is on an “as needed” basis and is watched exceedingly carefully. Norm asked why Council does not receive that information on a monthly basis. Donna said there are a number of Council members receiving that information and they can receive that at any time from Jenny, it is readily available. Norm said he would be putting in a request for public records for all overtime in all departments. Marty said the Safety Committee sees the overtime report at every meeting, they are always aware of it. Marty added that Harry is really conscience of overtime. Linda Schilling said she does receive copies of the service departments’ timesheets every pay period. Jeff Wisniewski asked if it could be listed as part of the expenditures. Linda Clark said like regular wages and overtime wages. Jeff said it might not be a bad thing, that way it is all out in the open.
John Clark said from an audience perspective, any business the Potato Festival has to bring before Council needs to be done from this side of the table. Residents wonder where Linda’s priorities lay. She always seems to argue against Council whenever something is going on with the Potato Festival. He thinks they need to find another representative to take care of that business. John asked what the Village does with the old water building, do they use it for anything. Linda Schilling said everything in that building belongs to the Potato Festival. John felt that any improvements to the building should not be at the cost of the Village. Linda said they do not. John said Linda just got finished saying that parks was going to pay for half of the electrical renovation. He felt if the Potato Festival plans to do anything down there that is not going to benefit the Village as a whole, then the Potato Festival needs to pay for it. Linda said they brought it to Parks and they agreed to pay half. Marty said the Village pays the entire electric bill now. John asked why we were supporting these other entities when the Village is in fiscal watch. Linda said the same reason we pay for the air conditioning and electric in the Legion Hall. John felt we need to put a stop to this. Roger said it needs to be put on the agenda for Finance Committee to discuss further.
Patsi Gast speaking for the Mantua Community Action Group had several questions.
- First, she asked Sue since she puts the meeting minutes together, why the Council minutes from last month were incomplete. Sue said the minutes were approved tonight so as far as she knew they were complete. Patsi said when Randy Weaver was addressing the 2008 agenda, the minutes state that it was a done deal that it was brought up in 2008 and that was it. Randy adamantly showed that it was brought up within months of that meeting, but it was not put in the minutes. Patsi felt it should have been in the minutes because it does not come out that way when you read them. Sue added that the minutes should have reflected that it had been brought up in the last meeting minutes because it was part of a statement that was read; it was not discussed at that last meeting. It had been discussed in 2008. Ben said we do keep tapes of the meetings, but it is not required to be in there, the minutes summarize what was discussed. Michele said the minutes are not required to be verbatim but are a summary. Council rules do provide that if something is to be placed in the minutes verbatim, there needs to be a vote.
- This question goes to Linda Schilling and the Mayor. Where is the “Informational Letter” to the citizens detailing the proposed tax increase and outlining cuts that have been previously made? Linda Schilling said Ben’s wife is in the process of putting that together, she is waiting for the cuts from the service department and from Jenny. Jenny said it is a mute point since the income tax increase will not be on the ballot in November. Ben said they are going to put this letter together anyway.
- This question was addressed to Ben and the Mayor. What budget cuts are being made to correct the financial situation of the Village? The minutes stated that there are cuts that could still be made with one example to move the administrative clerk to part-time and moving their office.
Linda Schilling said she is talking about Donna Maynard, is that who you meant. Patsi said the administrator’s clerk. Ben said that would not be in the letter because we have not done that. Jenny said her office has arranged to accommodate this move if they close that building. Patsi asked if there was anything else. The Mayor said there is nothing else that we can discuss at this time with you. Donna said things are being worked out and have to go through the channels. Jeff Wisniewski said if citizens are given a heads up, they might have some suggestions. Donna said we are always open to suggestions.
- When the Mayor campaigned, she published a ten-point plan for the future. No. 10 stated a town hall meeting would be planned every three months to brainstorm. When can they expect the first one to be scheduled? Donna said in Mantua Matters.
- This question was directed to the Mayor and Linda Clark. What options do we have from the County and State to help our Village? Last month we were told that we did not want their involvement, can anyone explain why. Jeff said she is referring to the deferment, they had a plan to defer a payment and Council did not want the State or County to be involved in it, he asked that question of why don’t you want them to get involved. The Mayor felt they were talking about something completely different. If it was the deferment of the loan payment, we do want the State to be involved with that. Donna could not understand the premise to that question; she could not imagine that she would say that. She volleys all the time for County, State and Federal involvement. Michele felt what they were talking about was what would happen if the County took over our sewer plant. Jeff said that is correct. Linda Clark did not recall saying she did not want the County or State involved. Randy said nobody was saying that she said that. Patsi said we just wanted an answer and were hoping that she could give them an answer back along with the Mayor. Donna stated for the record that she did not say that either but did understand their concern about fiscal watch, but that did not come from her. Patsi said we are not directing that you said it, we are asking for a response. Ben interjected with Mr. Weaver not to speak when someone else has the floor, one at a time and if he does not understand that, Ben would have him removed. Randy said you can do that and we can discuss this later. Randy said Patsi wants him to tell Council that they want the person with the best ability to answer their question to do so. Randy added that one side of the table does not answer questions, the answer is “we have no money”, so she is asking the two people who might be able to answer the question. Marty said what was discussed at the last meeting was the County or the State taking over the running of the Village. Everyone Marty had talked to that had experience with an entity going into fiscal loss where the State took over was a disaster. Patsi said they are not trying to cause a problem; they just would like to know if there is some help that can be given or secured from other entities like the State or County. Marty added that if you look at reports from those two entities, they are in no position to help anyone else. Donna Hawkins said she went on a mission to the County to see if they could help us or even take over the sewer plant; it would not have been a beneficial endeavor for us. There is some concern as far as our police services go. Sometimes when a Village or City goes into fiscal emergency, the State comes in and run it. You do not necessarily have a Council or a police force, so the last thing we want to see happen would be to go into fiscal emergency. We need to maintain our fiscal watch status and work on getting out of fiscal watch. When the citizens hear that we do not want to go to the State or County, the truth of the matter is when you look at those entities, we are probably in better shape than both of them.
- This question may be directed at Giles or Roger. What is being done to attract new business into our Village; we have businesses closing. Giles said there are some things happening, they just cannot be discussed at this time until they are done and signed. Norm asked what the timeframe was for that to take place. Giles said very soon.
- This question was directed to Michele Stuck. What is the status of Dr. Heaton’s property being cleaned up. He had a deadline of the end of June. Michele said that was the understanding of the Planning Commission as well. She believed the Mayor has had the most recent contact with Dr. Heaton. She has not been ordered to file any complaints or bring anything to court yet. The Mayor added that she does not have an update from the Planning Commission but they are moving forward on it because he did allow his timeframe to lapse.
- This is just a statement. At the last meeting, Wes Hawkins stated that their group was distributing propaganda regarding tax increases and water and sewer increases. We stand by our position as being opposed to the proposed increases and used facts as stated in the Council minutes. We will not be retracting our position as was requested.
- What is the status of the plan and response of the storm sewer petition presented in March of 2009? Linda Schilling said C.T. Engineering came to Service to discuss it and put a plan together; the issue now is money. Rich Iafelice responded by saying with the Mayor and Council’s request, the plan was developed in phases as time and money permits. Many of the improvements can be done by the Village themselves. The first project is the Franklin/Regan storm sewer that we are not able to proceed on without funds. Linda Clark said the plan that Rich went over with them is basically the same plan that was given out in May of 2009 except Rich has elaborated on putting things in order of doing them and gave some estimated costs. Mayor Hawkins said Rich put a lot of time in on this project at their own expense. This Franklin/Regan project is top priority and could be done as “In Kind” work. Rich said you still need $10,000 in cash to leverage an $80,000 grant project.
Lauren Weaver felt there was less discussion on real issues and more about events and the parks and trails. What is the proper forum to discuss some of these issues? Donna said the committee meetings are the best forum for open discussion. Ben said come to a Finance meeting, they go over legislation and they go over cuts. Lauren said they listened several months ago talk about potentially cutting a position to part-time and moving someone from the water department. Nothing has happened and they are still getting the same answer. She does not think Council is taking our financial situation seriously. She does not see discussion about cuts and if you consider Mantua Village a business, who is running the business? Ben said Council and the Mayor.
Patsi wanted to ask a question as a citizen regarding the garbage issue. She personally is in favor of it; they have had J & J and felt they do a tremendous job. What type of information will be presented to residents so that they understand how it will work? What is the plan to get that information out to everyone? Donna plans to put an article in the Mantua Matters regarding it. Patsi said not everyone can get a hold of a Mantua Matters; they are gone very quickly and felt the people need to be informed. The Mayor said she could do the same thing she did with the electrical aggregate and that is put a brochure out around town in businesses and delivered to every resident explaining the bid.
Motion to enter into executive session at 8:50 p.m. for imminent litigation and personnel matters regarding compensation made by B. Prescott with a second from L. Schilling. All ayes on vote.
Motion to reconvene into regular session at 9:32 p.m. made by L. Schilling with a second from L. Clark. All ayes on vote.
Motion to get three (3) estimates for the work requested by Ralph Gregory made by L. Schilling with a second from B. Prescott. All ayes on vote.
Motion to adjourn the meeting at 9:33 p.m. made by B. Prescott with a second from L. Clark. All ayes on vote.
Mayor Donna Hawkins
Clerk-Treasurer Jenny August